Events & Registrations

Events+Registrations introduction

Events+Registrations acts as the central hub for managing and scheduling events within your library. It provides a centralized platform where you can create, edit, and track events, ensuring that they are effectively organized and easily accessible to patrons.

Patron features:

  • Registration: Sign up for upcoming events.
  • Promotion: Patrons will be able to easily share events they're interested to social media.
  • Add to calendar: Seemlesly integrate events into personal calendars.
  • Multiple layouts: Both a calendar and list view are available.
  • Sorting: visitors can filter events by tags that interest them most.

Admins features:

  • Event creation: Can be on one or multiple dates.
  • Mangage Registrations: Cancel or manage registrations.
  • Notify Registrants: Send emails regarding event updates or specific reminders.
  • Manage Events: Set max capacity and manage wait lists.

Integration features:

  • User Accounts: Allow patrons to add events that interest them and view past attended events.
  • Spaces: Events can auto-reserve spaces.

Front-end location

Events can be found from the following locations:
* Appears on: Events will appear on the home page, kids/teens pages, and others as buckets or event feeds.
* Navigation Bar: Look for events at the top of the page along the navigation bar
* Footer: Look for events at the bottom of the page along the navigation bar
* From Site Pages: Using the site pages tree is an additionally way to access the events page from the back–end.

Start and end dates

By default, events are set to last for a single day. However, if an event spans multiple days, you can specify both a start date and an end date. Additionally, you must specify start and end times. If the event lasts the entire day, simply check the "All Day" checkbox.

Image of the calenda view demonstrating the start and end date features

Available in: New Record and Edit Record.

Two event types

Events can be designated as either public, private, or template. Private events will remain hidden from the homepage until they are changed to public status.

Dropdown showing the available event types to choose from.

Available in: New Record and Edit Record.

Short Description vs Description

  • Description: This text will be displayed on the event page to provide detailed information about the event.

  • Short Description: This brief summary will appear in embedded previews, sidebars, and other areas where the event is featured.

Tagging events

It is vital to add tags that correspond to events to make them easier for users to find. Any events that are tagged will show up when a user filters by any matching tags on the events page.

Example view of site tags and subjects

Available in: New Record and Edit Record.

Reserving spaces for events

If the event is going to be held in a space select the location from the dropdown menu. If the space is available it will say 'No conflicting space reservations for event date(s)' otherwise try a different space or date.

Image showcasing the input options for reserving an event

Available in: New Record and Edit Record.

Managing registered guests

From the 'In Attendance' tab of any active event, you can view a list of all registered attendees. At the top of this section, you can manually add new guests and send a message to all registered attendees.

Image of the event registeration interface to view and manage registrees.

Managing a specific guest

If you would like to manage a specific registered guest, find their name under 'Registered Attendees' and click the pencil icon to the right of their information. From there, you can send an individual message to the guest and update their registration status.

Example showing how to manage and message specific users

Adding more descriptions

If you would like to add another description select 'html block' along the top of the text editor and create another description.

Image showcasing what the html block in the WYSIWYG looks like

Available in: New Record and Edit Record.

Don't use for alert messages

If there's any emergency, announcement, or closing visitors need to know about it is not recommended to use the events calendar for this information. Instead use the "Alert Messages" system for any of these announcements.

Saving this page as a shortcut

If this is a frequently visited page, consider adding it as a shortcut.

Image showcasing the account dropdown where the option to add a shortcut is located.

To add a shortcut, click on the account menu in the top right and select 'Create a Shortcut'.

Still have questions?

If the help notes don't address your question or use case, feel free to ask by opening an issue ticket.